Frequently Asked Questions

GEOMINE 2026 is the biannual international conference on geology and mining hosted by the School of Geology and Mining Engineering, Mongolian University of Science and Technology (MUST). It brings together researchers, industry professionals, policymakers, and students working in geosciences, mining engineering, ESG, geospatial systems, oil and gas, and digital transformation.

The conference takes place in Ulaanbaatar, Mongolia on October 8–9, 2026.

The conference welcomes:

• Researchers and academics in geology, mining, and related fields
• Industry professionals from mining, oil & gas, and consultancy firms
• Government officials and policy makers
• Graduate and senior undergraduate students
• Anyone with a contribution that aligns with one of the seven thematic sessions (A–G)

All proceedings, abstracts, oral presentations, and posters are in English. Q&A sessions and informal discussions may take place in Mongolian if all parties agree.

Email the secretariat at info@geomine.must.edu.mn. For specific issues:

• Submissions / review: use the address above
• Payment / invoices: mention "Payment" in the subject line
• Visa invitation: mention "Visa invitation" in the subject line

Follow these steps:

1. Create an author account using your institutional email.
2. Confirm your email by clicking the verification link sent to your inbox.
3. Sign in and click "+ New abstract" on your dashboard.
4. Choose the most appropriate sub-session (A1–G4), write your abstract, list co-authors, and accept the authorship declaration.
5. Click Submit. You will receive an Abstract ID in the format GM2026-XX-NNN.

Abstracts should be 250–300 words (configured by the organizers and shown on the submission page). The platform enforces this range automatically.

Yes, but with a limit. Each author may submit up to 3 abstracts as the corresponding submitter. You may also appear as a co-author on additional abstracts without affecting your own limit.

You can edit freely while the submission is in Draft state. Once you click Submit, the abstract is locked and routed to peer review. To request a change after submission, contact the secretariat.

On the submission form you can list up to 6 co-authors individually (name, affiliation, ORCID). For the 7th co-author and beyond, use the "Additional authors" text area to maintain authorship order.

Format: GM<year>-<subsession>-<NNN>. For example:

• GM2026-A1-001 — the first submission to sub-session A1
• GM2026-G4-027 — the 27th submission to sub-session G4

Counters are per sub-session and start at 001.

If the submission is still in Draft, edit it yourself. If it has been submitted, email info@geomine.must.edu.mn with the Abstract ID and the correction.

Every submission is sent for double-blind peer review to two independent reviewers matched to your sub-session. Reviewers do not see your name or affiliation, and you will not see theirs. After both reviews are complete, the session convener issues a final decision.

Decisions are typically issued around the decision notification date shown on your dashboard. You will receive an automatic email when the convener issues the decision; the result is also visible on your submission page.

• Accept — Oral: invited to give an oral presentation
• Accept — Poster: invited to present a poster
• Minor revisions: re-submit a revised version within the deadline; the same reviewers re-evaluate
• Reject: not included in the program (a brief reason is provided)

If your decision is "Minor revisions", a Submit revision button appears on your submission page along with the deadline. You may submit one revised version. After submission, your reviewers are automatically notified to re-evaluate.

For procedural concerns or alleged factual errors, you may email the secretariat within 7 days of receiving the decision. Decisions on scientific merit are final.

Yes. Submitting an abstract and registering for the conference are separate steps. After your abstract is accepted (or independently of submission, if you are attending without presenting), you must complete registration payment to confirm your seat.

• Conference attendance (both days)
• Welcome reception
• Coffee breaks and lunches
• Conference materials and proceedings access
• Eligibility to present an accepted oral or poster contribution

Optional add-ons (gala dinner, field excursion, workshops) may have separate fees.

Yes, there is a reduced student rate. Both the regular and student amounts are shown on every sub-session page. To qualify, you may be asked to upload a valid student ID at check-in.

Yes — contact the secretariat. Refund availability depends on how close to the conference date you cancel; the refund policy is included in your registration confirmation email.

You have two options, accessible from your submission detail page:

1. 💳 Pay online (card) — secure card payment via Golomt Bank’s eCommerce gateway. The status is updated automatically.
2. 📤 Bank transfer + manual claim — transfer the fee to the bank account shown on the page, then click "I have paid — claim payment". The secretariat verifies your transfer within a few working days.

All major Mongolian bank cards and international Visa / Mastercard cards processed through Golomt Bank’s secure eCommerce platform are accepted. Your card data is handled entirely by the bank — we never see your card number or CVV.

If the bank returned an error (insufficient funds, expired card, etc.), your submission will be marked Failed. Use the bank transfer route instead, then click "I have paid — claim payment". For other issues contact info@geomine.must.edu.mn.

Usually 1–3 working days after the transfer reaches the conference account. You will receive an email confirmation once verified, and the status pill on your dashboard turns "✓ Verified".

Yes — invoices are issued by the conference secretariat. After your payment is verified, email info@geomine.must.edu.mn with your invoice details (organization name, registration number, address) and we will issue a formal receipt.

Make sure you have clicked the "📤 I have paid — claim payment" button on your submission detail page. This notifies the secretariat to verify the transfer. If you have already clicked it and it still shows "Not claimed" after 3 working days, please email the secretariat with your Abstract ID and a copy of the transfer receipt.

Visa requirements depend on your nationality. Citizens of many countries enjoy visa-free entry for short stays; others require a visa from a Mongolian embassy or e-Visa. Please check the current rules at the Consular Department of Mongolia before travel.

Yes. Once your registration payment is verified, email info@geomine.must.edu.mn with the subject "Visa invitation" and include: your full name as it appears on your passport, passport number, nationality, date of birth, and the Mongolian embassy you will apply at. Allow 3–5 working days for the letter to be prepared.

Fly into Chinggis Khaan International Airport (UBN) in Ulaanbaatar. Direct flights are available from Seoul, Beijing, Tokyo, Istanbul, Frankfurt, and several other hubs.

From Chinggis Khaan International Airport (UBN) to central Ulaanbaatar (where MUST is located):

• Taxi: ~45–60 minutes, reasonably priced
• Airport bus: scheduled service to central terminals
• Pre-arranged transfer: contact your hotel

The conference is hosted at the Mongolian University of Science and Technology (MUST) campus in central Ulaanbaatar. Detailed directions, maps, and travel tips are available on the Venue & Travel page.

The conference does not book rooms on your behalf, but we list recommended hotels near the venue with conference-rate discount codes on the Venue & Travel page. You book directly with the hotel.

Early October in Ulaanbaatar is typically cool to cold: daytime highs around 5–12 °C, night-time lows can drop near 0 °C. Bring a warm jacket, layered clothing, and comfortable shoes. Check the latest forecast a week before travel.

Yes — free Wi-Fi is provided in all session halls and common areas. Credentials are printed on your conference badge.

The full schedule with time slots, halls, and presentation order is published ~2 weeks before the conference, after all accepted abstracts have been confirmed. It will be available on the Program page and downloadable as a PDF.

Standard oral format: 10–12 minutes presentation + 3–5 minutes Q&A within a 15-minute total allocation. Invited talks may exceed this limit but must remain within the 90-minute session block. See the Program page for the official timing rules.

• Oral: 16:9 aspect ratio, PowerPoint or PDF, English, file under 50 MB. Upload at registration desk on a USB drive on the day of your session.
• Poster: A0 portrait (84 × 119 cm), printed on lightweight paper. Mounting boards and pins are provided.

Keynote lectures and select sessions are recorded with the consent of speakers. Recordings will be available to registered attendees through the conference archive a few weeks after the event.